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The workers

Four workers, one for each job.

What each one does, what it hands you, what it connects to, and what it never does. Hire one, two or all four; the judgment stays with you.

  1. IntakeIraAI receptionist

    Answers the firm's phone and texts at any hour, takes the details and leaves your team a callback owed.

    What Ira does

    • Answers the firm's own number in a live voice conversation, 24 hours a day, and answers texts to it.
    • Answers callers' questions from the details you publish in her knowledge base.
    • For personal injury matters, runs a full intake and grades the lead A, B, C or R with its reasons.
    • Offers consult times from the staff and hours you set in TalentOS.
    • Looks up clients and logs calls in the TalentOS CRM.

    What you get

    • A summary and a callback owed for every call
    • The recording and its transcript
    • A text to the owner
    • A lead in the CRM

    Works with

    • Your firm's TalentOS phone number
    • TalentOS CRM
    • Slack and text message

    Never does

    • Turn a caller away, give legal or clinical advice, or state a deadline.
    • Transfer live calls; urgent ones become a notification and a text to the owner.
    • Take clinical details or insurance, run conflict checks, or speak languages other than English.
  2. HiringSaraAI recruiter

    Scores every applicant against your rubric, with the résumé line behind each score, and builds the shortlist.

    What Sara does

    • Scores candidates 1 to 5 on every criterion you set, quoting the résumé line each score relies on.
    • Checks each quote word for word and caps the score when the evidence isn't there.
    • Rediscovers past applicants who fit the role you're filling now.
    • Sources new candidates against the brief once you approve the cost.
    • Proposes interview times or sends the invite once you approve it, and writes the assessment from a recorded interview.

    What you get

    • Scorecards with quoted evidence
    • A ranked shortlist
    • An ideal-candidate profile
    • Interview assessments

    Works with

    • Greenhouse (read-only)
    • Google Calendar
    • The TalentOS job board
    • The inbound API, for tools like Clay and Zapier

    Never does

    • Decide who you interview or hire.
    • Message a candidate without your approval.
  3. OperationsTedAI ops manager

    Turns how the work gets done into written, versioned procedures, and plans each new hire's first 90 days.

    What Ted does

    • Turns a recorded meeting, a transcript, notes or an old document into a step-by-step procedure.
    • Keeps every procedure versioned with a changelog, and updates it as the process changes.
    • Turns procedure steps into board cards someone can track.
    • Writes onboarding plans from before day one through the first 90 days.
    • Drafts feedback for job board applicants for you to send.

    What you get

    • Versioned procedures and runbooks
    • Onboarding and 30-60-90 plans
    • Tracking boards

    Works with

    • Notion
    • Google Drive
    • Browser recordings (Chrome or Edge)

    Never does

    • Publish a procedure without your review.
    • Send applicant feedback on his own.
  4. ReferralsMarkAI outbound manager

    Drafts the follow-up to past clients, patients and open leads in your voice. You send it.

    What Mark does

    • Looks up past clients, patients and open leads in the TalentOS CRM.
    • Drafts follow-ups matched to your brand guide or to messages you've sent before.
    • Drafts positioning briefs, messaging frameworks and campaign plans.
    • Checks how AI assistants describe and cite your practice, with the same questions every run.

    What you get

    • Drafted follow-ups
    • Campaign plans and positioning briefs
    • An AI-search citation report

    Works with

    • TalentOS CRM
    • Your website, for the AI-search audit

    Never does

    • Send anything. Every message goes out from you.
    • Read your ad, analytics or email-platform accounts.
What every worker shares

The same tools underneath all four.

  • Cited research, and reading the pages you point it at
  • Voice notes in and spoken replies back
  • Reach by Slack and by text message, as well as in the app
  • Send to Notion, Google Drive, Slack, email or text
  • Libraries of roles, procedures, documents and contacts, shared across the workers
  • Memory of what you've told it and saved
IntegrationsLive today

What the workers connect to.

Connections you make from your account, plus the line we set up for Ira. Anything not listed here isn't built yet.

Notion
Search, read and write pages; send documents there
Google Drive
Read the files you choose
Google Calendar
See busy times; book interviews on a TalentOS calendar with Meet links
Slack
Message any worker; send documents to a channel
Greenhouse
Import candidates and jobs (read-only)
Text message
Text any worker from your own phone
Firm phone line
A number we set up; calls and texts reach Ira
Inbound API
Push candidates, contacts and profiles from Clay, Zapier and similar tools
What you set upWith the operator at setup

The workers run on your rules.

  • Ira's greeting, callback wording and the questions she skips
  • The states and case types you handle, and what happens to calls from outside them
  • Staff, hours and meeting types for consult booking
  • Ira's knowledge base: the details callers ask about
  • Roles, stages, rubrics and scoring notes for every hire
  • Your job board posts, embed and applicant status page
  • Your brand kit, applied to everything the workers export

See each job step by step Pricing

Questions

What firms ask about the workers.

Which AI models do the workers use?
Anthropic's Claude for language, Deepgram for speech and Voyage for search over your documents. Under their API terms, what you send isn't used to train their models.
Where is our data kept, and who can see it?
In the United States. Each firm's data is separated at the database level, and connection tokens are encrypted at rest. The people you add to your firm's account can see it, and so can the operator assigned to you if you use Expert in the loop. Nobody else at TalentOS looks at your records without your say-so, except to fix a problem you report.
Do the workers send anything on their own?
No. Mark drafts and you send. Interview invites and calendar events go out only after you approve them. Ira answers calls and texts to your firm's own number, which is the job you hire her for.
How do we know the work is right?
It shows its working. Research is cited. Every candidate score quotes the résumé line it relies on, and scores without evidence are capped. Every call is recorded and transcribed beside the summary.
Do we have to replace our case management, EHR or scheduling system?
No. The workers don't connect to case management or EHR systems; what they produce goes to your team, to Notion, Google Drive, Slack or email, and you keep working in the systems you have.
What happens to our records if we stop a worker?
They stay readable. Only the worker's new work stops. If you close the account, your data is deleted within 30 days.
Book a call30 minutes

Bring one job that eats your week.

We map it on the call, show you the worker running it on your own example, and leave you with a plan whether or not you sign up.

Pick a time in the calendar; the invite arrives straight away.Booking runs on Cal.com, which passes your details to the founders.

A 30-minute video call with the founders.

  • Bring one job that eats your week.
  • We map it, then show the worker running it on your own example.
  • You leave with a plan, whether or not you sign up.
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